Directly reporting to the Accounting Head, this position will be responsible for:

Finance and Accounting Function:

• Full supervision of the accounting team.
• Develop system to account for financial transactions by establishing a chart of account.
• Defining bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying allocating and posting transactions.
• Balances subsidiary accounts by reconciling items.
• Maintain complete sets of financial records, keep track of accounts and verify the accuracy of procedures used for recording financial transactions.
• Review all transactions and works of the accounts payable staff, payroll staff and time keeper.
• Review accuracy of project cost analysis as needed.
• Check, prepares and verify payment schedules of Major Sub-contractors
• Check sales report and accounts receivable forecast and schedules including collection follow ups and monitoring of account receivable balance.
• Check forecast of disbursement on suppliers and other non-trade transactions.
• Ensure compliance with the local statutory requirements including tax filing permits and licenses of the company.
• Handle tax audit during LOA from the BIR Examiner.
• Prepare Financial Statement of the company including account reconciliations and year end journal entry adjustments.
• Handles internal audit transactions and deals with the external auditor.
• Deals with the banks on bank transactions issues including opening and payment of Letters of Credit.
• Prepares projected cash flow during project take-off and biddings as required.

Administrative Function:

• Handles annual renewal compliance of Permits and Clearances:
  • PCAB Renewal
  • Custom Accreditation Permit/Import Clearance Certificate/BIR ICC
  • Business permit and licenses
  • Annual Real Property Tax payment
• Monitor the purchasing department on work responsibilities and payable system implementation. Check accuracy of purchase orders before final signing of the accounting head. Coordinates with Purchasing Manager on all supplier accreditation, payment terms and payment schedule.
• Answers queries / emails for special projects.
• Other administrative task that may be assigned from time to time.

Importation duties:

• Assist in international material and machinery sourcing. Deals with the foreign suppliers, negotiate cost and submit purchase orders.
• Process all importation transactions such as supplier's wire transfer of payments receiving of commercial invoice, packing list and bill of lading.
• Deals with the Custom Broker, Freight Forwarder and other institutions.